Propcom Mai-karfi Recruitment, March 2018.. Apply Now

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Propcom Mai-karfi Recruitment, March 2018 – Propcom Mai-karfi, a six-year venture which attempts to enhance the vocations of Nigeria’s rustic poor through focused market activities.

Propcom Mai-karfi expects to build the salaries of 500,000 poor Nigerians; half of them by upgrading business openings and enhancing efficiency in chose farming and other rustic markets in northern Nigeria.

We are enlisting to fill the accompanying positions beneath:

Title: State Embedded Officer

Locations: Adamawa, Bauchi, Gombe, Jigawa, Kaduna, Kano, Taraba, Yobe

Purpose

  • To provide field level support and information sharing for Propcom Mai-karfi programme interventions in specific markets (market chains & sectors) in accordance with the overall programme strategy within a given state.

Scope of Work

  • The State Embedded Officer supports the delivery of a number of programme interventions within a given state. This will involve field support in implementing the design, communicating, giving data / evidence when required for monitoring and reporting on all assigned interventions to line manager
  • S/he will develop and maintain close relationships with project partners while supporting the implementation of project interventions to contribute to the delivery of agreed milestones.
  • Based in a given state, this post will require frequent travel to the field.
  • The Propcom Mai-karfi staff work as an integrated team. The State Embedded Officer will be expected to contribute to other aspects of the programme.

Specific Responsibilities
The State Embedded Officer will be responsible for the following:

  • Assist in local stakeholder analysis of selected commodity chains, and also identify and establish contact with potential agents of change.
  • When required, liaise with the Results Measurement (RM) team through the Senior Market Manager and Market Manager on the development and implementation of appropriately tailored research tools and methods for the collection and collation of relevant information from the field.
  • Assist in collecting baseline data related to interventions targeted for study or implementation by the project.
  • Assist the Market Manager in the development of relevant grant agreements, Collaboration Agreements, ToRs and any other administrative and managerial requirement for the interventions
  • Conduct regular field visits to ensure proper implementation of activities.
  • Remain aware of, and report to Market Manager on, developments in the relevant sectors/markets/commodity chains.
  • Help identify market failures and pressure points for addressing them; help identify ways to render a given market more functional and efficient, in a manner that will benefit the poor.
  • Provide weekly, monthly, quarterly and annual reports on programme interventions where required by Market Manager, including impact assessment reports. Also provide relevant ongoing intervention activity feedback including formal and informal feedback from the field.
  • At field level represent the programme in selected markets, displaying courtesy, tact, consideration and discretion in all interactions with partners, other members of the programme, and with the public.
  • Take part in facilitating and managing the work of partners/co-facilitators/service providers of programme and ensure “value for money” for the tasks given.
  • Support the Senior Market Manager, Market Manager and Results Measurement staff by being the linkage with markets, and interventions for the delivery of  programme action plans and milestones.

Working Relationships:

  • The State Embedded Officer will report to the Market Manager. S/he will also be expected to work closely with the Results Measurement team of the programme with information gathering on progress for all interventions in a given state
  • S/he will also be expected to establish and maintain good and effective working relationships with other members of the Propcom Mai-karfi team, in particular the programme’s Support team.
  • The State Embedded Officer will work closely with all market partners and will be the infield face of the programme.

Competencies
Communication:

  • Confidently delivers tailored messages to various audiences using various media   and tools. Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’
  • Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.

Relationship Builder:

  • Quickly develops trusting relationships with others; proactively assesses and manages trust with others. Maintains industry, government and corporate networks and consistently forges new business relationships to fit priorities
  • Follows-up on connections to catalyze positive relationships
  • Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.

Business Person:

  • Understands the idea of the marketing mix (the 5 ‘P’s); can gather market info and give advice on marketing strategy; Advises on building and keeping good customer relations. Keeps records in more

Innovator:

  • Tests out new ideas on an ongoing basis; actively searches for solutions beyond traditional boundaries and informs colleagues. Makes time to reflect and codify learning; seeks out sources of learning
  • Proactively shares both successful and unsuccessful endeavours; actively identifies issues that may hinder effective collaborations and devises means of minimizing these; takes a leadership role in a team
  • Collects and arranges complex evidence within an Excel workbook; to aid subsequent cost-benefit analysis of economic options; prescription and argument for pro-poor improvements in markets.

Essential Qualifications
The State Embedded Officer should have:

  • A Degree, High Diploma or similar qualification in Business, Economics, Agriculture or Development Studies;
  • Minimum of 2 years’ work experience in activities related to agricultural commodities and rural development, with some experience working with the private sector and confirmed knowledge of the institutions and organisations that provide services to the agricultural sector in Nigeria;
  • Experience in data gathering and writing reports
  • Ability to influence a range of people including client organisations, government agencies and other key stakeholders by building constructive relationships through clear communication and generate effective discussion and mutual support for plans and ideas.
  • Fluency in English and Hausa essential, and proficiency in other local languages desirable.

Location of Post

  • The post is domiciled in the assigned state however the incumbent will be required to make frequent travels within the State and occasionally to other the Northern States.

 

Title: Senior Market Manager

Locations: Abuja, Gombe, Kano

Purpose

  • To provide strategic direction and management to the technical work within the identified three states which constitute a Tier – determining the overall direction and delivery of the programme, by collaborating and coordinating with the Senior Management Team.
  • The Senior Market Manager will also be responsible for providing direction, in association with the core specialists, the Results Measurement team and identified Short Term Technical Assistance (STTA).
  • The Senior Market Manager will also have responsibility for ensuring compliance for the programme objectives of:  Gender and women’s economic empowerment (WEE), and Climate smart agriculture (CSA).

Scope of Work

  • The Senior Market Manager will have the overall responsibility for providing strategic guidance and management for the programme in the three states which she/he is responsible for.
  • This will be done by managing all the programme interventions and overseeing both the strategic and administrative elements of the interventions, activities and inputs.
  • S/he will also be required to establish and manage strategic relationships with potential partners and stakeholders in the three states.
  • The Senior Market Manager will identify and design potential interventions for the programme and develop strategies for implementing these interventions to contribute to the delivery of Programme milestones.
  • This will be done in conjunction with the DTL/ MGD and Team Leader and with the support of the Market Managers linked to these states and to these potential interventions.
  • The Senior Market Manager will share the plans for new interventions and activities with his/her peers and will pilot agreed activities which have the potential to be brought to scale in the Tier states under his/her responsibility and other Tiers state groupings
  • S/he will be responsible for ensuring strong linkages between the technical and the Results Measurement team of the programme.
  • S/he will also be responsible for ensuring strong communication channels with the support team to ensure timely, safe and appropriate delivery of activities and travels.
  • Though based in Abuja, Kano or Gombe, this post will require frequent travel to the field and especially to the three states that they are responsible for.
  • The Propcom Mai-karfi staff work as an integrated team.
  • The Senior Market Manager will be expected to contribute to other aspects of the programme.
  • It is expected that the six Senior Market Managers will initially meet fortnightly and will contribute to the wider programme planning with the senior management team on a regular basis to ensure optimal learning and sharing of ideas for cross programme ownership.

Specific Responsibilities
The Senior Market Manager will be responsible for the following:

  • Provide overall strategic direction for interventions and activities within the three states of a Tier, generated by the Tier Team and ensure full understanding and provide required support to actives taking place in the Tier that are overseen by another Technical Team Member (outside of the Tier).
  • Senior Market Managers must ensure all opportunities to identify and incorporate WEE activities are acted upon in their Tier also, where relevant interventions implementation must be aligned to delivering CSA indicators.
  • As part of the required wider monitoring and quality assuring all intervention guides and associated documents and resulting outputs must be adequately documented and evidenced.
  • Identify new markets with the aim of contributing to the overall programme strategy; liaise with other members of the programme senior management team on potential markets and design effective implementation strategies for approved market interventions ensuring that they meet all donor and programme requirements.
  • Initiate and manage all market related value chain analysis ensuring study designs, contracting and implementation are done in accordance to set standards and in consultation with the Results Measurement team and the Support team; coordinate the development of final market opportunity reports as well as all other weekly, monthly, quarterly and annual reports.
  • Drive the stakeholder analysis of the selected commodity chains, if appropriate, as well as identifying and contacting potential agents of change within agreed value chains and/or specific states.
  • Oversee the implementation of all intervention ensuring that initiative is taken within each intervention and setting work plans for the interventions.
  • Ensure that all intervention designs follow the agreed process and reporting developed by the Programme and that these comply with agreed reporting and are aligned with the defined protocols.
  • Identify key policy areas for each intervention and establish appropriate partnerships and contacts aimed at driving the policy amendment process where applicable.
  • Coordinate all administrative aspects of partnerships including but not limited to grants, MoUs, Collaboration Agreements and contracts
  • Manage the outputs of all members of the Tier Team, ensuring optimum performance of all members of the team.
  • Establish and maintain processes and systems which ensure strong continued linkages between the Programme’s Results Measurement team, ensuring all interventions are adequately and extensively researched, reported and monitored.

General:

  • Contribute to overall programme strategy as part of the senior management team (SMT) with the delivery of/ or contributions to milestones;
  • Work closely with the Support Team to ensure smooth implementation of interventions in all Tier states;
  • Work with the project communications team members to develop materials that promote Propcom Mai-karfi’s interventions and that disseminate its learning as widely as possible across a diverse set of media channels.
  • When required represent the Programme in public forums, coordinating with Senior Management and the Communications Manager.
  • Oversee budgeting and spending on interventions and activities ensuring they meet agreed standards and also exhibit the DFID value for money policy guidelines.

Working Relationships:

  • The Senior Market Manager will report to the Deputy Team Leader / Market Group Director and will co-manage all members of the Tier Team allocated to the three states.
  • S/he will be a key strategic member of the programme staff and will form part of the senior management team contributing to the overall programme strategy and delivery.
  • S/he will also be expected to work closely with the Results Measurement team of the programme and work effectively with all other members of the Propcom-Mai-karfi team, including the Support team and Communications and Knowledge Management personnels.
  • The Senior Market Manager will work closely with all partners including DFID Coordinators and Advisors ensuring that all interests are adequately protected.
  • Ensure all interventions have the potential for sustained improvements of the standards of the poor within the market areas and in the geo-political areas in which the Senior Market Manager works.
  • S/he will be required to drive the programme and donor interests within all interventions thereby representing the programme on a strategic level with both the donor and other stakeholders.

Competencies
Communication:

  • Confidently delivers tailored messages to various audiences using various media   and tools.
  • Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’.
  • Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.

Relationship Builder:

  • Quickly develops trusting relationships with others; proactively assesses and manages trust with others.
  • Maintains industry, government, donor / INGO and corporate networks and consistently forges new business relationships to fit strategic priorities.
  • Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships.
  • Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.

Business Person:

  • Understands the idea of the marketing mix (the 5 ‘P’s) price /product / promotion /place / people; can gather market info and give advice on marketing strategy; Advises on building and keeping good customer relations.
  • Keeps records in more complex business environments; Advises on basic finances; Identifies and considers the financial risks of decisions; considers the economic value for the markets before making financial decisions.
  • Delivers and / or support when required training workshops; Advises on selecting and recruiting staff; appreciates the importance of incentives for performance and will undertake staff performance reviews.

Mentoring:

  • Regularly engages with market actors and stakeholders to uncover and identify specific needs; builds desire in the coachee to address the needs.
  • Offers specific, constructive feedback to others; leaves the coachee feeling empowered to improve; actively seeks out feedback to improve; uses feedback in reviewing intervention strategies.
  • Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process.
  • This mentoring should cover line managed staff as and when required.

Innovator:

  • Tests out new ideas on an ongoing basis; failure encourages greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries.
  • Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the sector or geo-political area.
  • Proactively shares both successful and unsuccessful endeavors with colleagues and the Results and Monitoring Team; actively identifies issues that may hinder effective collaborations and devises means of minimizing these; takes a leadership role in a team.

Political Economist:

  • Critically analyses institutions when required using a visual model, objectively allocating roles and functions.
  • Can prescribe with support from colleagues an agenda to improve the institutional arrangements for the benefit of poor people.
  • Rigorously analyses the way power and politics affects markets and poverty; can model the power relations; and can prescribe improvements for the benefit of poor people.
  • Collects and arranges complex evidence; cost-benefit analysis of economic options; prescription and argument for pro-poor improvements in markets.

Essential Qualifications
The Senior Market Manager should have:

  • A Masters degree or similar qualification in Business, Economics or Development Studies;
  • A minimum of 5 years experience in implementing and managing projects with at least one year spent on the field on market research or community projects;
  • At least 3 years experience leading a busy team and coordinating across teams;
  • Experience in business strategy development with focus on agricultural value chain analysis
  • Knowledge of northern Nigeria Agricultural supply and demand chains would be an advantage ï‚·Experience reviewing and writing reports
  • Experience in the development of surveys and data collection instruments for monitoring programmes;
  • Previous data analysis experience using Microsoft Excel or any other data analysis tool;
  • Previous experience using the market for the poor (M4P) approach would be of great advantage, (but training and/or mentoring will be given).
  • Knowledge of the institutions and organisations and/or businesses that provide services to the agricultural sector or rural development sectors in Nigeria and at the State level;
  • Enhanced interpersonal skills and the ability to form strong relationships within CBOs, INGOs and within the state structures
  • Previous supervisory/ managerial responsibilities within a busy team
  • Previous experience of budgetary management and managing office and project finances
  • Good understanding of DFIDs policies on VfM, fraud, due diligence etc or similar activities with other major donors is an advantage etc.

Location of Post

  • The post is domiciled in Abuja, Kano or Gombe. However, the incumbent will be required to make frequent travels within Nigeria and particularly to the Northern part of Nigeria and to the three states for which the incumbent will be responsible.
  • Applications are encouraged from all those who can clearly demonstrate the required skills and experiences, as well as a passion for development in Nigeria.

 

Title: North East Recovery and WEE Coordinator

Location: Abuja

Purpose

  • To provide strategic direction and management to the technical work of the Programme with primary focus on the three Tier 1 states of Borno, Yobe and Adamawa, but with significant input to work in Tier II and DFID partner states as identified.
  • The incumbent will also be responsible for providing overall strategic direction in the integration of gender and women’s economic empowerment (WEE) across the Programme.
  • As a key member of the senior management team, the North East Recovery & Programme WEE Coordinator is expected to contribute to overall programme management, direction and delivery of agreed milestones.

Scope of Work
The North East Recovery & Programme WEE Coordinator will have the overall responsibility for providing strategic guidance and oversight of the programme’s activities in Tier I and Tier 2 states for NE recovery strategy for the NE and all partnership states to incorporate WEE objectives into interventions. This will be done through liaison with Senior Market Managers and supporting both the strategic and administrative elements of the interventions, activities and inputs. S/he will also be responsible for knowledge sharing and identifying cross-cutting opportunities that can be pursued in Tier II and DFID partner states.

The post holder will also be responsible for ensuring strong linkages between Tier I technical and geopolitical teams, the Results Measurement team and the Gender & Women’s Empowerment Manager of the programme. A key component of his/her work will be the collation and dissemination of information related to the NE States and utilising this resource within the Programme to help with intervention(s) design and delivery. Though based in Abuja, this post will require travel to the field and especially to the NE States.

The Propcom Mai-karfi staff work as an integrated team. The North East Recovery & Programme WEE Coordinator will be expected to contribute to wider Programme planning and project direction meetings as a member of the senior management team.

Specific Responsibilities

The post holder will be responsible for the following:

North East Recovery:

  • Collate all data and information gathered by the Programme in the NE relating to both geopolitical / security and Programme with specific reference to existing and proposed activities of key actors / partners including Government/ Donors / INGOs / NGOs and Private Sector.
  • Provide support and strategic direction for interventions and activities within the three Tier I & Tier 2 states including monitoring and quality assuring activities and resulting outputs.
  • Support with identification of viable market development opportunities with the aim of growing the market recovery portfolio in the NE whilst ensuring that they meet a donor and Programme requirements;
  • Support market-related value chain analysis, that enables adequate level of Due Diligence designs for interventions in Tier I & 2 states; quality assure the final market opportunity reports as well as all other weekly, monthly, quarterly and annual reports.
  • Provide guidance to Tier 1 Senior Market Managers in stakeholder analysis of the selected market systems, geopolitical areas (LGAs and Communities), if appropriate, as well as identifying and contacting potential agents of change within agreed value chains, markets and/or specific states / LGAs and Communities.
  • Support with identifying strategic partnerships within the market/market chain as well as managing these partnerships.
  • Quality assure reporting on all intervention activities, progress reports, on and off field feedback and lessons learnt from each intervention in close collaboration with the Senior Market Managers and staff in NE states.
  • Ensure knowledge sharing and identify cross-cutting opportunities between Tier I and Tier II/DFID partner states.
  • Keep abreast of ongoing activities of other development partners in NE states, and identify opportunities for partnership for the delivery of agreed milestones.
  • Collate intelligence related to Security for analysis by SMT, the SFP in the Support team and Palladium’s Security Team

Gender & WEE:

  • Lead the integration of gender and WEE in the Programme in close collaboration with the Technical Team, through ensuring implementation of the Programme’s gender and WEE strategy across all interventions;
  • Provide gender expertise and technical support in all other markets and interventions including through gender sensitive market analysis, interventions monitoring and evaluation systems;
  • Ensure that appropriate practices, in relation to WEE are adhered to, and provide guidance and leadership on how to meet them;
  • Support in capacity building of Propcom team members in gender and WEE as it moves into the extension phase, from the training of new staff to the refresher training of continuing staff.
  • Manage working relationships with WISE Development International gender and WEE team, DFID gender focal point, and other relevant development partners.

General:

  • Contribute to overall Programme strategy as part of the senior management team (SMT) with the delivery of/ or contributions to milestones;
  • Work closely with the Support team to ensure smooth implementation of interventions in NE states;
  • Work with the project communications team members to develop materials that promote Propcom Mai-karfi’s interventions and that disseminate its learning as widely as possible across a diverse set of media channels.

Working Relationships
The North East Recovery & WEE Director will report to the Team Leader and Market Group Director/ Deputy Team Leader. S/he will be a key strategic member of the Programme staff and will form part of the senior management team contributing to the overall programme strategy delivery and its monitoring & evaluation.

S/he will also be expected to work closely with the Results Measurement team as well as other members of the Propcom Mai-karfi team, including the Support team and the Communications and Knowledge Management personnel.

Essential Qualifications

The North East Recovery & WEE Director should have:

  • A Master’s degree or similar qualification in Business, Economics or Development Studies, WEE Studies, Post-conflict Studies;
  • A minimum of 5 years’ experience in implementing and managing projects with a diverse team composition with at least one year spent on the field on market research or community projects;
  • Experience in business strategy development with focus on agricultural value chain analysis;
  • Experience in market development activities in post-conflict environments would be a distinct advantage;
  • Experience in women’s participation and women’s economic empowerment programming (enterprise development, gender and trade, social protection etc.)
  • Strong written and oral communication skills, effective in representation and liaison with external parties;
  • Previous experience using the market for the poor (M4P) approach would be of advantage;
  • Knowledge of the institutions and organisations and/or businesses that provide services to the agricultural sector or rural development sectors in Northern Nigeria and at the state level;
  • Experience of working in the Northern / North-East Nigeria is desirable;
  • Enhanced interpersonal skills and the ability to form strong working relationships within INGOs and within the state structures;
  • Good understanding of DFIDs policies on VfM, fraud, due diligence etc;
  • Fluency in English and Hausa.

Location of Post:

  • The post is domiciled in Abuja, however the incumbent will be required to travel within Nigeria and particularly to the North Central and North East States.

Competencies
Communication:

  • Confidently delivers tailored messages to various audiences using various media and tools.
  • Asks insightful questions, validates a speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’.
  • Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.

Relationship Builder:

  • Quickly develops pragmatic and trusting relationships with others; proactively assesses and manages trust with others.
  • Maintains industry, government and corporate networks and consistently forges new business and key relationships to fit strategic priorities with Privet Sector, Donors, INGOs and Government.
  • Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships.
  • Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.

Coach:

  • Regularly engages with market actors and stakeholders to uncover and identify specific WEE needs; builds desire in the coachee to address the needs.
  • Offers specific, constructive feedback to others; leaves the coachee feeling empowered to improve; actively seeks out feedback to improve; uses feedback in reviewing intervention strategies.
  • Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process.
  • Acts as a mentor for the staff he/she line managers.

Innovator:

  • Tests out new ideas on an ongoing basis; reports failure when recognized in a timely and evidenced based manner; encourages greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries.
  • Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the sector or geo-political area.
  • Proactively shares both successful and unsuccessful endeavours; actively identifies issues that may hinder effective collaborations and devises means of minimizing these; takes a leadership role in a team

Political Economist:

  • Critically analyses institutions and the context in which they are operating using a visual model, objectively allocating roles and functions.
  • Can prescribe an agenda to improve the institutional arrangements for the benefit of poor people.
  • Rigorously analyses the way power and politics affects markets and poverty; can model the power relations; and can prescribe improvements for the benefit of poor people in challenging institutional and environmental contexts.
  • Collects and arranges complex evidence for the Results and Monitoring Team; inputs in cost-benefit analysis of economic options; prescription and argument for pro-poor improvements in markets.

Business Person:

  • Understands the idea of the marketing mix (the 5 ‘P’s); can gather market info and provide collegiate advice on specific marketing strategy which encapsulates WEE parameters.
  • Advises on building and keeps WEE and engendered records in more complex business environment/ interventions and geopolitical areas; Advises risks of exclusion / inclusion and “do no harm” of key decisions; considers the economic value and cultural impact of markets before financial / programmatic decisions are made.
  • Delivers training workshops. As part of the SMT advises on selecting and recruiting staff; appreciates the importance of incentives for performance in thin markets and fragile states.

 

Title: Logistics Officer

Location: Abuja

Purpose

  • To assist with the Propcom Mai-karfi administrative and logistics functions.
  • To support the programme’s local procurement functions.
  • To support in the logistical arrangement for all travel of the technical team

Scope of Work

  • The Propcom Mai-karfi Logistics Officer will be expected to provide support to all members of the support team in the execution of programme administrative, logistics and facilities function, assisting with the day to day functionality of the office environments at all times. This includes all PM offices and office spaces throughout the country
  • Propcom Mai-Karfi staff work as part of an integrated team and as such, the logistics Officer will be expected to contribute in other ways as directed by his/her line manager to the overall success of team/programme activities.

Specific Responsibilities
The Logistics Officer will be required to:

  • Contribute to maintenance of reliable provision of services (water, electricity, security (in offices out of Abuja), etc.) to the programme offices at all times
  • Contribute to the management of all programme assets (including laptops and vehicles) and inventory in the various programme offices and residences ensuring that staff are adequately educated about the utilisation of all such items
  • Ensure that all office equipment is functioning at all times including photocopiers, printers, scanners, air conditioners etc. establish and maintain working relationships with appropriate maintenance service providers and ensure all equipment are serviced as at when due in line with retainership agreements
  • Assist with the regular updating of the projects approved supplier list as required.
  • Ensure the appropriate tagging of all programme assets in line with DFID regulations when required to do so by the Personnel Manager or the Operations and Security Manager
  • Assist with the conducting of periodic assets and inventory checks on all programme offices and residences and report to line manager on any issues arising
  • Take responsibility, in conjunction with the office assistant, for the management of the programme’s consumables including stationary, paper, beverages etc. updating stocklist on a daily basis and notifying line manager when stock is low and ensure processes are put in place for replacement/procurement
  • Ensure that all programme procurements meet with set DFID procurement guidelines and that all documentation are done appropriately leaving a clear audit trail
  • Check that all items procured exhibit clear value for money and transparency within the procurement process
  • Support the Personnel Manager and the Operations and Security Manager in ensuring that standards of goods and services procured are maintained and that background checks and due diligence checks are conducted on all vendors where necessaryManage programme stores.
  • Support the Personnel Manager in the disposal of programme items in line with DFID standards.
  • Support the Operations and Security Manager in the execution of the logistics functions of the programme including (but not limited to) hotel liaison, travel arrangements for staff and consultants (including ticket booking and purchase).
  • Take responsibility for checking and reconciling driver’s log books, overtime claims and travel timetable/schedules in conjunction with the Operations and Security Manager
  • Ensure the cleanliness of office environs by ensuring fumigation is done as at when due
  • Other duties as requested by the line manager, the Director of Operations or members of the Senior Management team

Working Relationships

  • The Logistics Officer will report to the Operations and Security Manager or his/her Designee as designated by the Director Operations
  • S/he will also be expected to establish strong working relationship with a variety of vendors and providers of goods and services as well as with other members of the Propcom Mai-Karfi team.

Competencies (note: competencies should be matched against assigned proficiency levels in the programme administrative competency framework)
Communication:

  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding;
  • Adjusts communication style and tone according to the audience and occasion
  • Proactively disseminates both verbal and written information in a timely and understandable manner.

Expected Behavioural Proficiency Levels:

  • Oral and written Communication: Behavioural proficiency level 2
  • Use of Communication Tools: Behavioural proficiency level 2
  • Reporting: Behavioural proficiency level 2
  • Professionalism: Achieves satisfactory levels of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
  • Technical Expertise: Behavioural proficiency level 2
  • Organisational Understanding: Behavioural proficiency level 2
  • Continuous Professional Development: Behavioural proficiency level 2
  • Team Working: Shares and articulates team vision and demonstrates that by working co-operatively with a positive attitude across cultural and organisational boundaries to achieve shared goals; Treats others with dignity and respect and maintains a friendly demeanour and values the contribution of others.
  • Interpersonal Skills: Behavioural proficiency level 2
  • Building effective relationships: Behavioural proficiency level 2
  • Customer support: Behavioural proficiency level 2
  • Results and Achievement Oriented: Focusing personal efforts on achieving results consistent with the programme’s objectives
  • Achievement: Behavioural proficiency level 2
  • Problem Analysis: Behavioural proficiency level 2
  • Innovation: Behavioural proficiency level 2
  • Prioritisation and Personal Effectiveness: Establishes and maintains mechanisms that enable the prompt and accurate delivery on assigned tasks and activities
  • Attention to Detail: Behavioural proficiency level 2
  • Prioritisation and Planning: Behavioural proficiency level 2
  • Initiative: Behavioural proficiency level 2
  • Cross Cultural Sensitivity: Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect
  • Cultural Awareness: Behavioural proficiency level 2
  • Diversity: Behavioural proficiency level 2

Essential Qualifications

  • A minimum of a Degree in a Management discipline and be able to communicate fluently in English
  • Minimum of 3 years work experience in a similar position within an international development project;
  • Familiarity with the mechanics of office equipment;
  • Familiar with fleet management
  • Previous logistic management experience;
  • Knowledge of basic hardware maintenance;

Location of Post

  • This is an Abuja based position but may require occasional travel to other parts of Nigeria

 

Title: Knowledge Manager

Location: Abuja

Purpose

  • To coordinate and manage the Knowledge Management requirements of the Propcom Mai-karfi Programme and ensure that programme knowledge is duly generated, organised for ease of retrieval and shared to help with effective management of the programme.

Scope of Work

  • Manage the knowledge management activities of the programme ensuring progress and achievements are documented (to agreed formats where applicable), stored in an accessible manner and disseminated to relevant internal and external audiences (both at national and international levels) in an appropriate and timely manner and in conjunction with the Communications Manager.

Specific Responsibilities
The Knowledge Manager will be responsible for the following:

  • Manage the knowledge management hub of the programme to ensure that relevant documents are made available and kept up-to-date.
  • Assist with the collation and dissemination of lessons learnt both internally and externally (in conjunction with the Communications Manager).
  • Work closely with the Results Measurement, Technical team and Support team to provide support to programme management and implementation.
  • Produce reports to document the results and achievements of the programme, in conjunction with the Communications Manager where appropriate.
  • Assist the Communication Manager and other team members to develop case studies and other communication materials.
  • Assist in the preparation of programme’s quarterly and annual reports.
  • Work in close coordination with the Communications Manager to maintain an up to date knowledge of the external Branding requirements / guidance of Palladium and DFID Nigeria  in regards to external communication material.

Working Relationships:

  • The Knowledge Manager will report to the Results Director and manage the knowledge management activities of the programme.
  • S/he will be expected to work closely with the Results Measurement, Communications, Support and Technical teams and foster good working relationships with them.

Competencies
Communication:

  • Confidently delivers tailored messages to various audiences using various media and tools. Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’.
  • Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.

Teamwork:

  • Is capable of building trusted professional working relationships with others as part of the wider Programme Team; proactively assesses and manages trust with others.
  • Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships.
  • Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties. Is able to engage with colleagues to identify specific needs knowledge needs by offering specific, constructive feedback.
  • Creates buy-in from colleagues to develop action plans; provides support, while ensure ownership is maintained by the colleague over the process.

Organisation / Documentation:

  • Has a methodical approach to knowledge management, understands the how knowledge management is required to support technical delivery of the programme, through the provision of collected market information and programme reports, data and 3rd party reports Advises on individual staff to build their ability to keep good records and how to effectively share the same.
  • Collects and arranges complex evidence within an overall filing / information retrieval architecture.
  • Keeps records from fragmented sources coming from challenging environments and can retrieve the same information in an efficient manner.
  • Is capable of delivering training to groups or on a “one to one” basis on knowledge management processes and procedures and mentors colleagues when required.

Critical Thinking:

  • With colleagues and in consultation with his /her line manager tests out new ideas on an ongoing basis; often demonstrates creative thinking; uses innovative approaches in the execution of his /her work; actively searches for solutions beyond traditional boundaries.
  • Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt.
  • Proactively shares both successful and unsuccessful endeavours; actively identifies issues that may hinder effective knowledge management and devises means of minimizing these.

Essential Qualifications
The Knowledge Manager should have:

  • A Bachelor’s degree in Journalism, Business Management, Librarian Studies / Mass Communications or any other humanities.
  • 1-2 years of work experience in an organisation with clear knowledge management requirements, with an international business or INGO would be advantageousGood IT and Network skills set   Good written and spoken English.
  • Experience reviewing and writing reports based on data and evidence and fragmented narrative reports.
  • Experience in developing and publishing tailored and innovative communications material.
  • Experience in implementing communications strategy in an international development programme along with colleagues will be advantageous.

Location of Post

  • The post is domiciled in Abuja however incumbent will be required to make frequent travels within Nigeria and particularly to the Northern part of Nigeria.
  • Applications are encouraged from all those who can clearly demonstrate the required skills and experiences, as well as a passion for development in Nigeria.

 

Title: Market Manager

Locations: Abuja, Kano

Purpose
To provide direction and management to the technical work within an identified state which constitutes part of a Tier – determining the overall direction and delivery of the programme, by collaborating and coordinating with the Senior Market Managers in charge of their assigned Tier. The Market Manager will also be responsible for providing direction, in association with the core specialists, the Results Measurement team, and identified Short Term Technical Assistance (STTA). For a given intervention(s) the Market Manager will also have responsibility for ensuring compliance for the programme objectives of:

  • Gender and women’s economic empowerment (WEE),  and Climate smart agriculture (CSA

Scope of Work

  • Management support for interventions and associated activities of the programme ensuring progress and achievements which contribute to wider programme milestones.
  • Market engagement in a given state is tracked and documented (to agreed formats where applicable), and disseminated to relevant internal and external audiences in an appropriate and timely manner.
  • The field level work will be supported by the line managed State Officer and, when required, M&E Enumerators.

Specific Responsibilities
The Market Manager will be responsible for the following:

  • Provide overall direction for identified interventions and activities within the assigned state,
  • Ensure adequate understanding of field level issues and provide required support to the interlinkages of  actives taking place in the state.
  • Ensure all opportunities to identify and incorporate WEE activities are acted on in the Tier, and also ensure implementation of relevant interventions is aligned to delivering Climate Smart Agriculture  indicators.
  • As part of the required wider monitoring and quality assurance, all intervention guides and associated documents and resulting outputs are adequately documented.
  • Identify new markets with the aim of contributing to the overall programme strategy; liaise with other members of the programme senior management team especially Senior Market Managers on potential markets and design effective implementation strategies for approved market interventions ensuring that they meet all donor and programme requirements
  • Manage all market related value chain analysis ensuring study designs, contracting and implementation are done in accordance to set standards and in consultation with senior management, the Results Measurement team and the Support team; with the Senior Market Manager review  the development of final market opportunity reports as well as all other weekly, monthly, quarterly and annual reports.
  • Drive the stakeholder analysis of the selected commodity chains, as well as identifying and contacting potential agents of change within agreed value chains and/or specific states.
  • Support work required for PEA analysis for the state context as well as for specific value chains and potential partners.
  • Oversee the implementation of all intervention ensuring that initiative is taken within each intervention and setting work plans for the interventions.
  • Ensure that all intervention design follows the agreed process and reporting developed by the Programme.  This complies with agreed reporting and is aligned with the defined protocols.
  • Identify evolving policy areas along with the Senior Market Manager for each intervention and establish appropriate partnerships and contacts aimed at driving the policy amendment process where applicable.
  • Coordinate all administrative aspects of partnerships including but not limited to grants, MoUs, Collaboration Agreements and other contractual mechanisms.

Working Relationships

  • The Market Manager will report to the Senior Market Manager(s). S/he will also be expected to work closely with the Results Measurement team of the programme in supporting with the design of all information gathering and progress monitoring tools for all interventions. S/he will also be expected to establish and maintain good and effective working relationships with other members of the Propcom Mai-karfi team.
  • The Market Manager will work closely with all market partners ensuring that interests of smallholder farmers and vulnerable groups are adequately protected and all interventions have the potential for sustained improvements of the standards of the poor within the market areas. S/he will be required to drive the programme and donor interests within all interventions within the market, thereby representing the programme at a strategic level with both the donor and other stakeholders.

Competencies

  • Communication: Confidently delivers tailored messages to various audiences using various media   and tools. Asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’. Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.
  • Relationship Builder: Quickly develops trusting relationships with others; proactively assesses and manages trust with others. Maintains industry, government, donor / INGO and corporate networks and consistently forges new business relationships to fit strategic priorities. Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships. Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.
  • Business Person: Understands the idea of the marketing mix (the 5 ‘P’s) price /product / promotion /place / people; can gather market info and give advice on marketing strategy; Advises on building and keeping good customer relations. Keeps records in more complex business environments; Advises on basic finances; Identifies and considers the financial risks of decisions; considers the economic value for the markets before making financial decisions. Delivers and / or support when required training workshops; Advises on selecting and recruiting staff; appreciates the importance of incentives for performance and will undertake staff performance reviews.
  • Mentoring: Regularly engages with market actors and stakeholders to uncover and identify specific needs; builds desire in the coachee to address the needs. Offers specific, constructive feedback to others; leaves the coachee feeling empowered to improve; actively seeks out feedback to improve; uses feedback in reviewing intervention strategies. Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process. This mentoring should cover line managed staff as and when required.
  • Innovator: Tests out new ideas on an ongoing basis; failure encourages greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries. Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the sector or geo-political area.  Proactively shares both successful and unsuccessful endeavours with colleagues (Line Manager) and the Results and Monitoring Team; actively identifies issues that may hinder effective collaborations and devises means of minimizing these.
  • Political Economist: Critically analyses institutions when required using a visual model, objectively allocating roles and functions. Can prescribe with support from colleagues an agenda to improve the institutional arrangements for the benefit of poor people. Rigorously analyses the way power and politics affects markets and poverty; can model the power relations; and can prescribe improvements for the benefit of poor people.  Supports with the interpretation of complex evidence; cost-benefit analysis of given interventions for pro-poor improvements in markets.

Essential Qualifications
The Market Manager should have:

  • A Degree or similar qualification in Business Development, (Agric) Economics or Development Studies;
  • Minimum of 3 years’ work experience in activities related to agricultural commodities and rural development, with some experience working with the private sector and confirmed knowledge of the institutions and organisations that provide services to the agricultural sector in Nigeria;
  • At least 1 years’ experience leading a small team which required a coordination function
  • Experience in business development with a focus on agricultural value chain analysis;
  • Experience in market development activities in post-conflict environments would be a distinct advantage;
  • Experience in developing and supporting the delivery of simple business plans in complex market chains;
  • Strong written and oral communication skills, effective in representation and liaison with external parties;
  • Ability to influence a range of people including client organisations, government agencies and other key stakeholders by building constructive relationships through clear communication and generate effective discussion and mutual support for plans and ideas.
  • Strong project management expertise, exposure to implementing technical assistance projects, and ability to bring together sector stakeholders would be advantageous
  • Previous experience using the market for the poor (M4P) approach would be of great advantage;
  • Ability to speak Hausa is desirable. Fluent communication in English is essential.

Location of Post

  • The post is domiciled in a given office either Abuja, Kano or Gombe (or other state offices if identified during implementation) however the incumbent will be required to make frequent travels within the Tier and to other Tiers in northern Nigeria.

 

Title: Gender and WEE Officer

Location: Abuja

Purpose

  • To contribute to and enhance the integration of gender and women’s economic empowerment across the Propcom Mai-karfi programme.
  • This will include the embedding of the Propcom Maikarfi’s gender and Women’s Economic Empowerment (WEE) strategy and framework within all its interventions ensuring the constant identification of gender and WEE implications and issues as well as the use of best practice within markets and, increasingly, its geo-political activities especially in the NE of Nigeria and in the three DFID Partner states.

Scope of Work

  • The Programme aims to provide economic assets directly to women and girls. Propcom Mai-karfi is helping to achieve this by helping to raise the income of poor women and poor men through agriculture and rural development.
  • The gender aspect of the work will ensure that emphasis is placed on working through a holistic WEE approach and with markets where there is potential for women to sustainably increase their income.

The Gender and WEE Officer will be required to:

  • Contribute to the development and implementation of the programme’s gender strategy, take the lead, where possible, in working with private sector partners and women’s groups in selected markets,
  • Provide gender expertise and technical support in other markets, work with Propcom Mai-karfi team members to integrate appropriate and sustainable gender and WEE practices within the programme’s overall approach – including through gender sensitive market diagnosis, interventions and monitoring systems, and maintaining standards for Propcom Mai-karfi’s gender practice and providing guidance to the Senior Market Managers and Market Managers on how to meet them
  • The post will be based in Abuja to have full integration into the team management and links to the projects’ leadership. The post will need to ensure extremely regular travel to the field and especially to the nine identified states in the extension.
  • The Propcom Mai-karfi personnel work as an integrated team. The Gender and WEE Officer will be expected to contribute to other relevant aspects of the programme including work planning, report writing, DCED audit (if appropriate), annual reviews etc.

Specific Responsibilities
The Gender and WEE Officer will be required to use a variety of gender technical, leadership and management skills, along with desk and field-based research and activities to do the following:

  • Guide and monitor the Propcom team in mainstreaming gender and WEE to ensure accountability across the whole programme for the gender and WEE deliverables. This will include support to the Senior Market Managers and his/her teams and Results Measurement teams to develop their gender analysis capacities through specific formal training and on the job mentoring in the field or office;
  • Provide gender and WEE support to intervention plans for work in existing markets, to the selection of new markets, and to the design of interventions in these new markets. This will involve the following tasks:
  • Review the key programme documents (Technical proposal, Business Case, etc) to understand and improve the gender strategy proposed and to support the Senior Market Managers and Market Managers to operationalise that strategy in their daily work;
  • Assess current interventions in various markets, and in collaboration with Market Managers, gather and analyse gender data and conduct gender targeted surveys, focus groups and assessment (where necessary) to provide advice to Senior Market Managers and Market Managers on appropriate approaches that enhance gender impact;
  • Assist with developing and implementing interventions in selected new markets; and o Work in collaboration with the Recovery Coordinator, the Senior Market Managers and Market Managers by providing gender and WEE support to the selection of other new markets and to the design of interventions in these new markets
  • Link Senior Market Managers and Market Managers with Good/Best Practices in mainstreaming gender and WEE in economic development/market development programmes within Nigeria/Africa, and other relevant global case studies
  • Provide expert and technical support/advice to Senior Market Managers and Market Managers on identifying specific markets that target women in northern Nigeria,
  • Provide expert and technical support and regular reviews to the Propcom Mai-karfi senior management team on the operationalisation of the programme’s gender strategy
  • Work with the Senior Market Managers and his/her teams and the Results Measurement teams on the design of survey tools aimed at ensuring maximum gender impact across all interventions.
  • Liaise with the Results Measurement team on the development of tools and indicators aimed at monitoring and evaluating the impacts of implemented gender strategies within all programme interventions and recommend any new strategies based on findings
  • With the Recovery Coordinator NE and represent Propcom Mai-karfi’s gender-related work to external audiences, such as DFID, other donors, INGOs and the wider M4P and WEE communities
  • Network with government and non-government organisations in Nigeria to learn and exchange information about women’s economic empowerment and to coordinate with other important activities.
  • Work with the project communications team members to develop materials that promote Propcom Mai-karfi’s gender-related interventions and that disseminate its learning as widely as possible across a diverse set of media channels
  • Provide relevant gender input to the programme’s business plans, annual work plans and annual reports

Working Relationships
The Gender and WEE Officer will report to the Recovery Coordinator North East:

  • S/he will be required to work in collaboration with the Recovery Coordinator NE, Deputy Team Leader, the Results Measurement Manager / Director Results, and the Operations Director to realise the gender and WEE purpose of the programme, providing technical expertise and leadership on gender and WEE;
  • S/he will provide technical expertise and support to Senior Market Managers, as well as the Market Managers, and specialists across all market teams, working with each in a manner that develops the team’s capacity and responsibility to respond to the gender and WEE needs of their portfolios;
  • The Gender and WEE Officer will also be expected to work closely with the Results Measurement team of the programme in the design of all information gathering and progress monitoring tools and indicators for all interventions. S/he will also be expected to establish and maintain good and effective working relationships with other members of the Propcom-Mai-karfi team in particular the programme’s support teams.
  • S/he will work closely with the WISE gender team for the duration of their involvement in the programme.

Essential Qualifications
The Gender and WEE Officer should have:

  • An advanced degree (Master’s or Doctoral degree) in the field of Social Sciences, Gender, Agricultural Sciences, Food Security or a related field of study or an equivalent combination of studies and experience;
  • 5-7 years experience in economic market development, private sector and management in sub Saharan Africa;
  • Minimum 5 years’ experience in women’s participation and women’s empowerment programming, (within agricultural market systems would be a distinctive advantage);
  • Demonstrated experience with gender integration/mainstreaming in agriculture/market development projects (preferred) or across a variety of sectors gender mainstreaming at a relatively senior level within an institutional context is preferred;
  • Experience working directly with women and women’s groups in northern Nigeria is preferred – experience with promoting the inclusion of women and working with or developing women managed or owned businesses within the private sector in Northern Nigeria would be advantageous.
  • Previous project implementation and management within an M4P programme would be advantageous.
  • Detailed and non-stereotypical understanding of the culture and practices within northern Nigeria with emphasis on the gender dynamics is essential
  • Ability to communicate in and understand Hausa is essential
  • Ability to communicate in one other major language of the north (Fulbe, Kanuri, etc) would be an advantage

Location of Post:

  • The post is domiciled in Abuja however incumbent will be required to make frequent travels within Nigeria and particularly to the northern part of Nigeria.

Competencies
Political Economist:

  • Critically analyses institutions using a visual model, objectively allocating roles and functions.
  • Can prescribe an agenda to improve the institutional arrangements for the benefit of poor people.
  • Rigorously analyses the way power and politics affects markets and poverty; can model the power relations; and can prescribe improvements for the benefit of poor people.
  • Collects and arranges complex evidence within an Excel workbook; cost-benefit analysis of economic options; prescription and argument for pro-poor improvements in markets.
  • Management – Managing Performance: Contributes to overall programme output delivery by ensuring optimum performance of individual and teams.
  • Strategic Thinking: Committing to a course of action to accomplish a long-range goal or vision after developing alternatives based on logical assumptions, facts, available resources, constraints, and organizational values.
  • Influencing behavior: Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans to advance the objectives of the programme

Gender and Women’s Empowerment Analyst:

  • Has substantive knowledge of gender equality and women’s empowerment, and can critically analyse multiple gender and women’s empowerment situations, with an ability to apply a gender lens to economic development and pro-poor growth paradigms.
  • Can quickly familiarize and understand differences within specific socio-cultural contexts, and has the ability not only to identify negative social norms as challenges, but can formulate the most appropriate and sustainable approaches for addressing these in a transformative way.

Communication:

  • Confidently delivers tailored messages to various audiences using various media and tools. In two way communications asks insightful questions, validates the speaker’s feelings and points, and encourages the speaker; leaves the speaker feeling ‘heard’.
  • Reports concisely and proactively with observations, analysis, and implications of the observations on project work and has the ability to present such findings to a variety of stakeholders in a concise and effective manner.

Relationship Builder:

  • Quickly develops trusting relationships with others; proactively assesses and manages trust with others.
  • Maintains industry, government and corporate networks and consistently forges new business relationships to fit strategic priorities.
  • Identifies shared goals and develops effective strategies around those goals; follows-up on connections to catalyze positive relationships.
  • Demonstrates neutrality and helps parties come to creative agreements and solutions, while keeping ownership with the parties.

Business Person:

  • Understands the idea of the marketing mix (the 5 ‘P’s); can gather market info and give advice on marketing strategy; Advises on building and keeping good customer relations.
  • Keeps records in more complex business environments; Advises on basic finances; Identifies and considers the financial risks of decisions; considers the economic value for the markets before making financial decisions.
  • Understands how individual businesses work and what drives the decision-making of private sector partners.
  • Delivers training workshops; Advises on selecting and recruiting staff; appreciates the importance of incentives for performance

Coach:

  • Regularly engages with programme actors and stakeholders to uncover and identify specific needs; builds desire in the coachee to address the needs.
  • Offers specific, constructive feedback to others; leaves the coachee feeling empowered to improve; actively seeks out feedback to improve; uses feedback in reviewing intervention strategies.
  • Creates buy-in from the coachee to improve; helps develop action plans; provides support, while ensure coachee ownership over the process

Innovator:

  • Tests out new ideas on an ongoing basis; failure encourages greater future effort; often demonstrates creative thinking; uses innovative approaches in the execution of work; actively searches for solutions beyond traditional boundaries.
  • Makes time to reflect and codify learning; seeks out sources of learning; regularly adjusts actions based on comparing expected results against actual results; makes informed decisions based on lessons learnt from other interventions within the sector.
  • Proactively shares both successful and unsuccessful endeavours; actively identifies issues that may hinder effective collaborations and devises means of minimizing these; takes a leadership role in a team

Title: Finance and Administration Manager

Location: AbujaPurpose

  • To oversee the effective running of the administrative and financial functions of Propcom Mai-karfi, ensuring compliance to set standards (DFID and Palladium International Ltd) and providing relevant feedback to the senior management team in country and to Palladium International Ltd HQ team for informing overall programme strategy.

Scope of Work

  • The Finance and Administration Manager will play a key role in the day to day oversight of the programme operations. This will involve working with the administrative team in ensuring compliance with financial procedures and controls, providing information to the Director of Operations and Team Leader for decisions on the allocation of resources
  • The role holder will oversee (from a financial view point) the Facilitation and Grant Funds working directly with the Senior Finance Manager and the Contracts and Compliance Coordinator and the technical team in ensuring that proper contracting procedures are followed as well as helping to monitor the agreements in collaboration with technical staff.
  • The Propcom Mai-karfi staff work as an integrated team. The Finance and Administration Manager will also be expected to contribute to other aspects of the programme.

Specific Responsibilities
The responsibilities will be spread across 3 key functions:

Financial Management:

  • Monitor expenditures against programme budget in direct collaboration with the programme management unit (Palladium International Development Nigeria Ltd office)
  • Track monthly expenditures against forecast and work plan budgets making adjustments as required by conducting bi-monthly programme-wide activity review and reviewing fund requests accordingly.
  • Prepare weekly and monthly financial reports and quarterly budgets for the programme management team
  • Work with the programme management office to review and verify monthly invoices to DFID.
  • Ensure weekly and monthly accounts are complete and accurate
  • Work closely with the Director Operations and Team Leader on resource management, conducting relevant analysis to provide information for resource decisions
  • Oversee all project accounts through the effective management of the Senior Finance Manager
  • Ensure all accounting and reconciliatory functions of the programme are aptly executed ensuring a clear audit trail according to Palladium International Ltd and DFID approved guidelines through effective supervision of the finance team members
  • Ensure the appropriate use of programme codings and the up to date documentation and reconciliation of all programme expenditure and PVs.
  • Manage staff payroll as well as monthly deductions and remittances.
  • Manage all programme banking requirements ensuring that clear audit trails are left of all transactions.

General Operations:

  • Oversee the consistent smooth running of office facilities at all times by supervising the effective management of the programme’s Operations and Security Manager and Personnel Manager.
  • Coordinate all programme HR and personnel matters and actions through the programme Personnel Manager
  • Oversee all IT, security and logistics requirements of the programme in accordance with set programme guidelines as well as DFID and Palladium International Ltd guidelines.

Working Relationships:

  • The Finance and Administration Manager will report to the Director Operations and will manage key members of the Programme Administrative Team
  • S/he will be a key strategic member of the programme staff and will form part of the senior management team contributing to the overall programme strategy and deliver.
  • S/he will also be expected to work closely with the Market and Results Measurement teams of the programme ensuring due diligence in followed for all financial and administrative aspects of their day to day activities.

Competencies (note: competencies should be matched against assigned proficiency levels in the programme administrative competency framework).

Communication:

  • Effectively communicates by actively listening and sharing information with relevant internal and/or external colleagues and stakeholders using a variety of appropriate communication tools and channels to enable better understanding; adjusts communication style and tone according to the audience and occasion
  • Proactively disseminates both verbal and written information in a timely and understandable manner.

Expected Behavioural Proficiency Levels:

  • Oral and written Communication: Behavioural proficiency level 3
  • Use of Communication Tools: Behavioural proficiency level 3
  • Reporting: Behavioural proficiency level 3
  • Professionalism: Achieves satisfactory levels of technical and professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise
  • Technical Expertise: Behavioural proficiency level 3
  • Organisational Understanding: Behavioural proficiency level 3
  • Continuous Professional Development: Behavioural proficiency level 3
  • Team Working: Shares and articulates team vision and demonstrates that by working cooperatively with a positive attitude across cultural and organisational boundaries to achieve shared goals; Treats others with dignity and respect and maintains a friendly demeanour and values the contribution of others.
  • Interpersonal Skills: Behavioural proficiency level 3
  • Building effective relationships: Behavioural proficiency level 3
  • Customer support: Behavioural proficiency level 3
  • Results and Achievement Oriented: Focusing personal efforts on achieving results consistent with the programme’s objectives
  • Achievement: Behavioural proficiency level 3
  • Problem Analysis: Behavioural proficiency level 3
  • Innovation: Behavioural proficiency level 3
  • Prioritisation and Personal Effectiveness: Establishes and maintains mechanisms that enable the prompt and accurate delivery on assigned tasks and activities
  • Attention to Detail: Behavioural proficiency level 3
  • Prioritisation and Planning: Behavioural proficiency level 3 Initiative: Behavioural proficiency level 3
  • Leadership: Promotes programme’s mission and goals, and shows the way to achieve them.
  • Managing Performance: Behavioural proficiency level 3
  • Strategic Thinking and Planning: Behavioural proficiency level 3
  • Influencing Behaviours: Behavioural proficiency level 3
  • Cross Cultural Sensitivity: Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect
  • Cultural Awareness: Behavioural proficiency level 3
  • Diversity: Behavioural proficiency level 3

Essential Qualifications

  • A Master’s Degree or similar qualification in Finance, Business, Economics or Development Studies;
  • Substantial experience in managing and administering development projects
  • Familiarity with project management, budgeting and other systems
  • Well-developed organisational skills and the ability to combine attention to detail with a view of strategic priorities
  • Knowledge of contracting regulations, contract procedures and reporting requirements
  • Experience in managing, coaching and leading a team within the international development projects sector
  • Previous accounting experience
  • Previous international development project experience is highly desirable

Location of Post

  • The post is domiciled in Abuja however incumbent will be required to make frequent travels within Nigeria and particularly to the northern part of Nigeria.

Application Method
Interested candidates should send their CV’s (maximum of three pages), full details of their 3 referees and a 1 page Covering Letter outlining how their skills and competencies match the requirements of this post to: [email protected] Kindly state the role applied for in the subject of your e-mail.

 Deadline  26th March, 2018.

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