Tally Assistant Vacancy at the United Nations World Food Programme, Friday 27, April 2018 – The United Nations World Food Program is the world’s biggest philanthropic organization battling hunger worldwide. The mission of WFP is to enable the world to accomplish Zero Hunger in our lifetimes. Every day, WFP works worldwide to guarantee that no youngster goes to bed hungry and that the poorest and most helpless, especially ladies and kids, can get to the nutritious sustenance they require.
Requisition No: 80952
Location: Maiduguri, Borno
These jobs are found in WFP warehouses. The job holders report to the Storekeeper.
To tally commodities and assist in stacking and physical inventory activities to maximise accuracy and efficiency of commodity management.
KEY ACCOUNTABILITIES (NOT ALL-INCLUSIVE)
Tally receipt/dispatch of commodities including transformation of commodities during internal milling operations, identify and report to the supervisor any anomalies, to support accurate and effective commodity management in the warehouse.
Implement and maintain accurate stacking and assist in conducting periodic physical inventory checks following the established guidelines and standards, to support compliance with internal control procedures and systems.
Prepare accurate tally reports including efficient preparation and distribution of tally sheets to relevant parties, to ensure consistent and prompt accountability for commodity movement from/to and storage in the warehouse.
Supervise the warehouse cleaning after loading/unloading and reconstitution exercises, to ensure WFP warehouse meets the established standards.
4PS CORE ORGANIZATIONAL CAPABILITIES
Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
Look for ways to strengthen people’s skills: Seeks opportunities to build and enhance individual skills.
Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.
Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization:
Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management:
Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting:
Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution:
Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management:
Demonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP’s operational warehouse procedures.
Technical Assistance and Coordination:
Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
Standared Minimum Qualifications
Education: Completion of Secondary School Education.
Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.
Other Specific Job Requirements:
This section is optional to describe additional responsibilities & knowledge required for the specific job.
Reliable working environment.
Desired Experiences for Entry into the Role:
Experience in conducting basic logistics activities (tallying).
Terms and Conditions
Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package.
DEADLINE: 11 May, 2018