Lagos Business School Job Recruitment, January 2018

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Lagos Business School Job Recruitment, January 2018 – Lagos Business School is focused on making and transmitting administration and business information in light of a Christian origination of the human individual and of financial movement pertinent to Nigeria and Africa on the loose.

We endeavor to be a world class business college which will significantly affect the act of administration.

PROTOCOL & LOGISTIC OFFICER

Department:  Human Resources

Business Unit:   Pan-Atlantic University/Lagos Business School

Reports To:Head, Human Resources

Directly Supervises: Drivers

Position Type:   Regular/Permanent/Full Time

PURPOSE OF POSITION:
To manage administrative and support services for the smooth running of the office.
To provide excellent logistics and protocol services for the School.
Ensure that resources are efficiently optimized and administrative operational cost reduced

ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES
These include but not limited to the following:

  • Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
  • Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
  • Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
  • Develop and implement proposals for service improvement. Track car millage and motoring costs.
  • Develop and implement approved budget for the services. Monitor budget spending and provide reports.
  • Responsible for ensuring all the school’s vehicles are in good working condition.
  • Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
  • Provide liaison for processing of visas and travelling documents for staff on official trips.
  • Responsible for the processing of flight tickets in line with policy.
  • Responsible for processing payments and follow-up with Accounts on all payments
  • Assist with HR administration – filling, database management, temporary staff letters, letters of introduction and HR score card report.
  • Any other relevant duty that will be assigned by the line manager from time to time.

KEY PERFORMANCE INDICATORS

  • Efficiency in service provided.
  • Reduced cost/value for money for services.
  • Ratings of Business Process Audit
  • Feedback from customers
  • New initiatives introduced for service improvement

SKILLS REQUIREMENTS

  • Communication skills
  • Interpersonal skills
  • Organizing and planning skills
  • Team leadership
  • Flexibility to work schedule
  • Proficiency in the use of computer
  • Knowledge of business process review
  • Customer services skills
  • Negotiation skills

QUALIFICATIONS 
At least a university degree or its equivalent in any field

Professional Qualification
NIL

EXPERIENCE
Minimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.

SALARY GRADE
Administrative

Personal Assistant To The Dean

Department:  Dean’s Office

Business Unit:   Pan-Atlantic University/Lagos Business School

Reports To:Dean

Position Type:   Regular/Permanent/Full Time

Directly Supervises: NIL.

PURPOSE OF POSITION: 
To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.

ESSENTIAL DUTIES/KEY JOB ROLES AND RESPONSIBILITIES
These include but not limited to the following:

  • Provide secretarial and administrative tasks.
  • Handle correspondence on behalf of the Dean
  • Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.
  • Manage executive diaries and appointments.
  • Provide protocol and travel arrangements for the Dean.
  • Meet and receive visitors on behalf of the Dean at all levels
  • Take notes, minutes, dictations and summaries for meetings
  • Conduct background research and present findings
  • Provide effective liaison between the Dean’s office and clients and other relevant organizations
  • Manage information and data including filling and records tracking
  • Maintain database of contacts and be innovative in the use of contact information.
  • Manage adhoc and specific projects as assigned by the Dean.

KEY PERFORMANCE INDICATORS

  • Feedback from internal and external Customers
  • Reliability and accessibility to information provided to the Dean.
  • Excellent prioritizing of the executive’s daily activities
  • Accuracy in information to Breakfast Club contacts
  • Efficient management of Dean’s travel plans

REQUIRED COMPETENCIES

  • Working knowledge of calendar management on Google or Microsoft outlook
  • Working knowledge of the MS Office Suite.
  • Planning skills and initiative
  • Good interpersonal skills and customer service skills
  • Personal effectiveness and time management skills
  • Excellent oral and written communication skills
  • High integrity, reliability and confidentiality
  • General office management
  • Secretarial skills
  • Public Relations skills

QUALIFICATIONS 
Good first degree / HND in a related discipline

EXPERIENCE
At least 3 years in PA/Administrative position

SALARY GRADE
Administrative

APPLICATION mETHOD
Applicants are to forward their CVs to [email protected]

DEADLINE: 25 January, 2018